Project Snapshot
- Client: Mantram (Founder, 4shan Digital)
- Duration: 25 days for core features + 5 days deployment; ongoing maintenance
- Team: Multi-role support led by engineering
- Goal: Replace fragmented WhatsApp/excel operations with a centralized portal for staff tasking, client packages, reminders, and role-based access.
Problem
Operations were spread across chat apps and spreadsheets with no automated reminders or visibility into task status, deadlines, or quality checks—causing delays, missed deliverables, and overhead.
Our Approach
- Build a single portal that unifies staff task management, client package tracking, and automated notifications.
- Introduce role-based access control (RBAC) for administrators, managers, and staff.
- Optimize and refactor legacy code, migrate from serverless deployment to a robust VPS setup.
Key Features
- Staff Management: Managers/admins assign tasks with deadlines. Automatic email notifications to assignees. Completion workflow: staff mark done → managers get notified for review.
- Client Packages: Create and assign packages to clients with defined deliverables. Track due dates, progress, and SLA adherence.
- User & Role Management: Promote/demote roles, manage permissions, and control access at module-level.
- Announcements: Company-wide broadcast for updates and policy changes.
- File/Object Storage: MinIO-backed storage for assets and deliverables.
- Smooth UX: GSAP-enhanced interactions for a polished experience.
Tech Stack (Portal)
- Frontend: Next.js, TypeScript
- Backend/Services: Firebase (auth/data where applicable)
- Storage: MinIO object storage
- Animations: GSAP
- Infra: Hostinger VPS with Dokploy for deployment and service orchestration
Challenges & Solutions
- Legacy Codebase Quality: Previous codebase was unoptimized and hosted on Vercel. Solution: Refactored core components, improved data flows, prepared for stable VPS deployment.
- SSL Provisioning Failure: Dokploy auto-SSL failed. Solution: Manually provisioned SSL certificates and configured renewals to restore secure access.
Impact
- Consolidated operations in one portal—no more scattered chats and spreadsheets.
- Automated alerts and reminders reduced follow-ups and missed deadlines.
- Clear accountability with RBAC and task ownership.
- Faster onboarding and better visibility for leadership.
Client Feedback
“Daily Lance's work on our project was exceptional. Their team took the time to understand our needs and delivered a product that exceeded our expectations. The attention to detail and quality of work was outstanding. We highly recommend Daily Lance for any web development project.”